Wrong File Format? No Problem, Says GAO (At Least This Time)

Ahh, fall. A time for football, hay rides, and returning to campus. Being in a college town, we are always reminded that students are back on campus due to the increased traffic, the homecoming parade, and the increased buzz (no pun intended) around the town. The onset of fall sometimes dredges up unwanted memories about turning in term papers and meeting all the inane requirements insisted upon by the professor.

A recent GAO opinion also brought me back to my college days. Specifically, what happens when the government (kind of like a college professor) sets a requirement for a certain type of file format for a solicitation, but the offeror submits a proposal in a different file format?  A recent GAO opinion answers that question in the contractor’s favor–although GAO’s ruling isn’t a blanket permission slip for contractors to ignore file format requirements.

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Government References Didn’t Complete PPQs? “Too Bad,” Says GAO

Federal contractors frequently find themselves in the position of needing to establish their past performance credentials to secure future contracts – the government’s form of a reference check. The government often performs these reference checks by requesting completed past performance questionnaires, or PPQs, which the government uses as an indicator of the offeror’s ability to perform a future contract.

But what happens when a contractor’s government point of contact fails to return a completed PPQ? As a recent GAO decision demonstrates, if the solicitation requires offerors to return completed PPQs, the agency need not independently reach out to government officials who fail to complete those PPQs.

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Contractor Doesn’t Use Excel, Gets Booted From Competition

A prospective contractor was kicked out of a competition for submitting its pricing in PDF format, instead of in Microsoft Excel files, as called for in the solicitation.

In a bid protest filed by the excluded offeror, the GAO held that the procuring agency properly deemed the offeror unacceptable for failing to use Excel.

Somewhere, Bill Gates is smiling.

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